Claude

HubSpot

n8n

Supabase

Xero

Stripe

Notion

Google Cloud

OpenAI

Make

Airtable

Vercel

Zapier

Twilio

Zoom

Meta Ads

Google Ads

Canva

Figma

Next.js

Claude

HubSpot

n8n

Supabase

Xero

Stripe

Notion

Google Cloud

OpenAI

Make

Airtable

Vercel

Zapier

Twilio

Zoom

Meta Ads

Google Ads

Canva

Figma

Next.js

Live in production

Captured. Measurable. Manageable.

Book a call See what we're building & live demos →

square.app/orders/new

Hospitality

Captured: Expiry dates on every inventory line
Measured: ~$1,800/wk in stock past expiry
Managed: FIFO alerts + auto-reorder triggers
Result: 18% food waste reduction in 90 days

Dental

Captured: Recall lapse + treatment plan dropoff
Measured: ~$8,400/mo in unbooked recalls
Managed: Auto-SMS chase + plan revival queue
Result: Recovers ~$2,200/mo within 90 days

Solar

Captured: Install performance + rebate eligibility
Measured: ~8% of systems underperforming spec
Managed: Performance alerts + STC claim queue
Result: +$1,400/mo in caught rebate + warranty claims

Real Estate

Captured: Past appraisals + vendor anniversaries
Measured: ~$48k/yr in dormant appraisal pipeline
Managed: Anniversary outreach + vendor nurture
Result: +5 listings/yr from reactivated appraisals

Fitness

Captured: Visit frequency drop + renewal windows
Measured: ~12% of members in churn-risk window
Managed: At-risk outreach + renewal queue
Result: Saves ~12% of at-risk members from churn

Tours

Captured: Cart abandonment + seasonal demand
Measured: ~65% cart abandonment rate
Managed: Recovery flows + dynamic capacity
Result: Recovers ~9% of abandoned carts

Featured build · Live in production

Autoflow Inventory

Your stock, your POS, and your suppliers — kept in sync automatically. Stop counting. Stop running out. Stop throwing money in the bin.

Works with

Square

Lightspeed SwiftPOS Kounta Ordermentum Bidfood PFD Food Services Foodbomb

Xero

square.app/sales/live

LIVE Coastline Thai · Burleigh Heads

Square POS

Item On hand Par Status

Rice noodles (5kg) 4 6 LOW

Coconut milk (case) 11 8 OK

Sriracha (2L) 1 4 CRITICAL

Jasmine rice (10kg) 7 5 OK

Fish sauce (5L) 2 3 LOW

Vegetable oil (20L) 9 6 OK

Autoflow Agent forecasting

Rice noodles · sales velocity · last 14 days

→Rice noodles selling 1.4 units/day (14-day average, trending up).

→4 on hand · supplier lead time 2 days (Bidfood).

→Reorder point hit in ~1.4 days — before the next delivery window.

✦Recommend ordering 12 units now to clear the weekend rush.

BBidfood Draft PO #1042

Rice noodles 5kg×12 @ $9.50$114.00

Coconut milk (case)×6 @ $22.00$132.00

Jasmine rice 10kg×4 @ $28.00$112.00

Subtotal $358.00

1-tap · sends via supplier API

OOrdermentum Draft PO #1043

Sriracha 2L×6 @ $14.00$84.00

Fish sauce 5L×4 @ $19.00$76.00

Subtotal $160.00

1-tap · sends via supplier API

Delivery from Bidfood PO #1042 · received 15:02

✓Delivery received · scanned at the dock

✓12 / 12 line items matched to PO

!1 variance flagged — Coconut milk billed $23 vs PO $22 (+$1)

Synced to Xero ✓ Stock levels updated ✓

the problem it kills

What inventory chaos costs a venue.

Stockouts mid-service

Run out of the hero dish on a Saturday night. Lost sales, angry tables, and staff scrambling to the shops mid-rush.

Dead stock & spoilage

Over-order perishables and they rot in the coolroom. Every binned box is cash you already spent.

Estimate: a mid-size café bins ~$800–$1,500/month in spoiled stock

Hours lost counting

Someone walks the storeroom with a clipboard every week. That's 4–6 hours that should be spent running the floor.

how it works

Set it up once. It runs itself.

Connect your POS

Plug in Square (or SwiftPOS, Lightspeed, Kounta). Every sale decrements stock in real time. No more guessing.

Set par levels once

Tell it your minimums. The AI watches sales velocity and supplier lead times, and predicts reorders before you run dry.

Approve & it orders

Draft purchase orders land grouped by supplier — Bidfood, PFD, Ordermentum, Foodbomb. One tap sends them. Deliveries reconcile to Xero automatically.

Real-time stock accuracy, every sale

−30% spoilage reduction target illustrative

5 hrs/wk manual counting eliminated

1-tap supplier reordering

See Autoflow Inventory running on your POS.

We'll connect it to your Square (or SwiftPOS, Lightspeed, Kounta), set your par levels, and show you the first auto-drafted order — usually within a week.

Book a call →

0+ years building

0+ workflow stages automated

0+ tools integrated

0hr avg turnaround

why autoflow

3 years building live systems for real businesses.

Not pitching ideas — shipping production. While everyone else learned automation six months ago and started selling courses, we've been wiring real tools together for real clients.

01
We enhance what you already have HubSpot, Xero, your booking system — we don't replace them. We wire AI into the gaps.
02
Industries we actually work in Solar, dental, restaurants, real estate, tours, gyms, trades — Gold Coast businesses that move fast.
03
No Zapier markup, no bloat We build with n8n, Claude, Supabase. You own the system. No recurring SaaS fees on top.
04
Maintained after the build Every system we ship stays running. Monthly retainers cover updates, fixes, and new automations.

what we build

AI Agent Setup

Custom CRM Buildout

Automation Pipelines

Meta Ads + AI Content

AI Agent Setup

We wire Claude or OpenAI directly into your existing tools — CRM, calendar, email, SMS. Agents that qualify leads, draft responses, summarise calls, and trigger next steps without anyone lifting a finger.

From $1,800

Connected to your live data — HubSpot, Supabase, Airtable
Runs on webhooks — no manual triggers needed
Custom prompts trained on your business voice

Custom CRM Buildout

A CRM built exactly for how your business works — not a template with 400 unused fields. Built on Next.js + Supabase, deployed on Vercel. You own it. No per-seat pricing, no vendor lock-in.

From $4,500

Jobs, leads, invoicing, client profiles — all in one view
Stripe + Xero integration baked in
Mobile-ready, fast, and yours to keep

Automation Pipelines

End-to-end workflows built in n8n — from lead capture to invoice sent. We map your current process, identify every manual handoff, and automate the ones that eat your time.

From $900

No Zapier markup — you run the infrastructure
Connects 400+ apps out of the box
20+ stage pipelines in production right now

Meta Ads + AI Content

Meta ad management with AI-generated creative — copy, static images, short-form video briefs. We combine performance data with Claude to iterate faster than any agency running manual A/B tests.

From $300/mo

Campaigns built around your CRM data
AI-written ad copy tested against real results
Monthly reporting piped direct to your inbox

proof of work

What we actually build.

Real system designs — not stock photos. These are the types of workflows running in production for Gold Coast businesses right now.

Tradie job management CRM — Gold Coast solar installer

app.coastlineenergy.com.au/jobs

Active Jobs — This Week11 active

CustomerSystemStatusSuburbValue

Jake Morrison6.6kW + 10kWhInstall todayBroadbeach$11,900

Priya Sharma13.2kWScheduledRobina$18,400

Dean Walsh6.6kWQuote sentMudgeeraba$8,200

Carol & Mike Tan10kW + batteryDeposit paidNerang$16,700

Steve Hollis6.6kWGrid connectCurrumbin$9,100

n8n automation — lead to booked job

n8n.autoflow-client.com/workflow/lead-flow

🔗

Website Form

→webhook trigger

⚡

Qualify Lead

→Claude AI scoring

👤

HubSpot Contact

→create + assign

📅

Book Site Visit

→Google Calendar

💬

SMS Confirm

→Twilio · 90 sec

📝

Xero Draft Quote

auto-generated

Jobs pipeline — GC Builds (construction)

app.gcbuilds.com.au/pipeline

New Enquiry

Deck — 9 Bay St Coolangatta

$14,200

Reno — 3 Sea St Palm Beach

$38,000

Site Visit

Extension — Currumbin Wtr

$92,000

Quote Sent

Kitchen — Varsity Lakes

$28,500

Granny flat — Elanora

$75,000

Booked In

Patio — Helensvale

$19,800 ✓

Complete

Bathroom — Mermaid Wtr

$22,100 ✓

Carport — Miami

$11,600 ✓

20-stage lead journey — solar automation

autoflow-pipeline / Mark Thompson · 0412 XXX XXX · Broadbeach

Mark Thompson

0412 XXX XXX · Broadbeach QLD

Website Form

Auto SMS

AI Qualify

CRM Created

Call Booked

Discovery Call

Site Visit Set

Site Inspect

Quote Built

Quote Sent

Follow-up

Accepted

Deposit Inv

Xero Synced

Job Scheduled

Crew Briefed

Job Day

Sign-off

Final Invoice

Review Ask

where we operate

Industries we work in.

Solar Installers

Lead-to-install pipelines. Quote automation, STC rebate tracking, Xero invoicing.

Broadbeach · Robina · Mudgeeraba

Dental & Med Spa

Booking flows, recall automation, patient record sync, health fund checking.

Broadbeach · Surfers Paradise

Restaurants

Reservation confirmations, upsell SMS, kitchen alerts, loyalty and review triggers.

Burleigh Heads · Broadbeach

Real Estate

Buyer qualification, AI property matching, inspection booking, offer pipeline tracking.

Palm Beach · Burleigh · Southport

Tour Operators

Waiver automation, weather checks, post-tour review requests, seasonal retargeting.

Surfers Paradise · Cavill Ave

Gyms & Fitness

Trial-to-member conversion flows, check-in tracking, retention alerts, class reminders.

Miami · Mermaid Waters · Robina

Builders & Trades

Job pipeline management, site visit scheduling, quote automation, crew briefings.

Coolangatta · Varsity Lakes · Elanora

Accounting & Law

Client onboarding flows, document collection triggers, deadline reminders, billing sync.

Southport · Robina · Helensvale

Systems running now

Not theory. Live in production.

See the actual systems Autoflow has shipped — AI agents, CRM builds, automation pipelines. Running for real businesses on the Gold Coast right now.

→

See what we'd automate first.

We look at how your leads, jobs, and invoicing actually work — and show you exactly where AI saves the most time. No obligation, no pitch deck. Just a real conversation.

Book a call →